A sworn translation concerns the rendering of a source document into another language. It does not, by itself, prove that the source was genuinely issued, that every statement in it is true, or that a receiving institution will accept the submission.
Keeping those questions separate helps you identify what to check and who can resolve a problem.
Responsibility for the translation
Article 3 of Indonesia’s Minister of Law Regulation No. 4 of 2025 makes the sworn translator responsible for the correctness and quality of the translation. The oath in Article 13 addresses faithful translation, care, honesty, independence, impartiality and confidentiality. Official regulation.
For an order, identify the person signing and confirm the applicable certification format. Check that the agreed source documents, pages and attachments are covered. The translator’s statement and identifying details should be assessed with the recipient’s requirements, rather than treating the appearance of a stamp as the whole check.
Authenticity of the source
A readable scan makes translation possible to assess; it does not prove the record’s authenticity. If an institution asks for an original, a certified copy or verification from the issuer, clarify that requirement separately.
An inconsistency in the source also needs its own resolution. If a name or date differs between records, flag it and provide relevant references. Do not ask the translator to silently replace the source information. The issuing authority may need to correct the record before you submit it.
Acceptance by the recipient
An embassy, university, court or other recipient applies the requirements for the particular procedure. Check its required language, translator qualifications, declaration, signatures and delivery format. A sworn translation is not a guarantee that an application will succeed or that all other supporting documents meet the requirements.
Our visa translation guide provides examples of differing instructions. For other submissions, obtain the relevant checklist directly rather than borrowing visa requirements.
If notarisation, an apostille or legalisation is requested, establish which document and procedure the instruction concerns. Agree any separate work and charges before ordering it. Do not assume that these steps are interchangeable or automatically included in a translation fee.
Verify status independently of membership
Ask for the translator’s identity and supporting appointment and registration details, including the relevant language direction. Professional association membership alone does not establish appointment as a sworn translator. The legal basis guide explains what to verify.
If the recipient raises a concern
Request the reason in writing and send it to the provider with the order reference and affected document. This helps distinguish a translation error, a mismatch with the agreed format, a new recipient requirement or a concern about the source itself.
The absence of an acceptance guarantee does not remove responsibility for the agreed translation. Translation.co.id corrects errors attributable to its work within the agreed scope at no charge, including necessary reissue, reprinting or resending caused by those errors. New documents or requirements outside that scope may need a separate quotation. See the cost and corrections guide.
Before ordering, contact us with the recipient’s instructions so the deliverable and responsibilities can be recorded clearly.